Trade Time HQ for HVAC
We take the service and maintenance forms your technicians already use, how your office books and sends out calls, and how finished work is checked and billed, and build them into one system. The technician sees the unit and its history before he arrives, works the checklist, logs parts and photos, and the office reviews the visit before it is invoiced.
Runs every day today
The foundation every build starts from is Saw Time, our product for concrete cutting, in daily use: time cards with pay rules, job tickets signed on the phone, a dispatch day board, each worker's jobs on his phone, truck GPS, quotes and safety paperwork.
Built for your HVAC company
HVAC is not a finished product today. The HVAC screens on this page are an example configuration with sample data. What gets built for you, from that foundation, is written into your quote before any work starts.
The technician sees the unit, its model and serial and the last visits before he gets there, works down the maintenance checklist, logs the parts, and the visit joins that unit's service history.
Today, on paper
Your maintenance form, with every past visit one tap away.
The office screen and the technician's phone
Maintenance checklist
Parts and service history
| 20x25x1 filter | 1 |
| 45/5 µF run capacitor | 1 |
| Spring check, 04/2026 | no issues |
| Fall check, 10/2025 | filter |
Example configuration with sample data. An HVAC build is scoped with you; it is not a finished product today.
Service, maintenance, installs
A no-cool call, a seasonal check under an agreement and a system replacement are written up differently. A build follows the paperwork your shop uses for each.
A call, a unit that isn't working, and a fix agreed on site.
Example line: No cooling: replaced 45/5 µF run capacitor; unit running, supply air 56°F.
Availability: example configuration. Scoped and quoted with you; not a finished product today.
A customer's units, checked every season, with the history kept.
Example line: Fall check, 4-ton heat pump: filter replaced, coil cleaned, drain flushed, no issues.
Availability: example configuration. Scoped and quoted with you; not a finished product today.
An install that runs over a day or more, with equipment to record.
Example line: Replaced 3-ton split system, new air handler and condenser; startup readings recorded.
Availability: example configuration. Scoped and quoted with you; not a finished product today.
What each person sees
Marked by what runs today in Saw Time and what would be built for your HVAC shop.
Runs today in Saw TimeBuilt for your HVAC shop
From first call to go-live
Five steps, and you check the work at each one. These are the same commitments we make on every build.
A call or a visit. Bring a service ticket and a maintenance form and how a day really runs: who schedules, who sends the technicians out, how work gets priced and billed.
You check: that we've understood your day before anything is written down.
What we'll build, in plain words: the forms, the screens and the rules, from what we learned in discovery.
You check: that it describes your company.
The monthly price and any build fee on their own lines, and our best estimate of the timing. Nothing is built or billed until you agree to it.
You check: the quote, before anything starts.
Your forms, your rules, your technicians and trucks, your logo on what the customer signs.
You check: each form as it takes shape, against your own paper.
A few technicians run it beside the way you work now, and the results are compared every week. The field goes first and the office when it's ready.
You check: that it matches. You decide when the paper goes.
Questions HVAC owners ask
Yes, that is where every build starts. We copy your service ticket and maintenance form box for box, in your order and your words. Saw Time's own job ticket was built the same way, from the paper pad its crews already used.
We look at where they live today and agree in the quote what comes across. For Saw Time we brought in customers, job sites and years of invoice history from the system the company used before. What is possible for you depends on what your current system can export, and we tell you before you agree to anything.
His calls for the day in order; directions in his own map app; tap to call the customer; the ticket filled with what the office typed; places for notes, photos, parts and the signature. Big buttons, a 4-digit PIN that stays signed in, and taps that wait when there is no signal. The unit history and checklists are set up for your shop.
Signed tickets arrive in the office with their photos. The office enters prices beside the ticket, never on it, so the signed copy never changes. A list shows every finished call not yet billed, and a ticket can go to accounting or the customer as a PDF.
What we'll build, the monthly price and any build fee on their own lines, and our best estimate of the timing. Nothing is built or billed until you agree to it. There is no public price list, because no two shops are the same.
None is live for HVAC today, and we would rather say so. A QuickBooks Online connection is in development and not yet in use with a live company. For anything else you use, we look at it and quote the connection. We won't promise a connection we haven't built and tested for you.
Yes. Taps and tickets are saved on the phone and sent when signal comes back.
Automatic agreement billing and renewals, refrigerant tracking reports, flat-rate price books, online booking and customer text messages are not built. If you need one, tell us; it would be scoped and quoted like any other part of a build.
Rather email? hello@sawtimehq.com
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