TRADE TIME HQ™

Case study · concrete cutting, Arizona

A cutting company, off paper.

About ten crews. Trucks that go home with the men. A day that starts wherever the man slept and ends in payroll and an invoice. This is what happened when the software was built around that company's own paperwork instead of the other way round.

~10field crews on the app, every working day
3,300+customers moved in from the old system, with their job sites and invoice history
20 minhow often the old dispatch board is copied in by itself, so nobody types a job twice
44 secfor a crew of five to sign the job's safety analysis on one phone

Before and after

The same work, a different week

Before

  • Paper time cards filled in on Tuesday night, from memory
  • Handwritten job tickets the office had to decode
  • Jobs read out over the phone, one address at a time
  • Safety paperwork on a clipboard in the truck
  • Finished work that sat waiting to be billed
  • No idea where a truck was without calling the man

After

  • One tap per change; the card prints exactly like the old paper card
  • Typed job tickets, photos, and the customer's signature on the slab
  • Each man's jobs on his phone in order, with a Directions button
  • Pre-task plans and safety analyses signed by the crew on one phone
  • Finished, unbilled tickets listed until somebody bills them
  • Trucks on the office map, with how long each has been on site

How it was done

Built around their forms, one piece at a time

  1. August · the time cardThe paper card on the phone, column for column. Works with no signal. Their travel rule and pay week built in.
  2. September · the officeA wall clock for office staff, the dispatch board, and every customer and job site brought in.
  3. Late September · the phoneEach man sees his own jobs; his taps move the board; trucks show on the map.
  4. October · safety and ticketsSafety plans signed on the job. Tickets tied to their job and priced in the office.
  5. November · invoicesPriced tickets become invoices in one click, starting with the paperless crew.
The dispatch day board: each man's jobs for the day in order, with times and status
The dispatch day board. Shown with a made-up demo company, not the customer's records.

Said plainly

Side by side first, then off paper

Nobody threw the paper away on day one. The company ran the new system beside its old one, compared the two every week, and moved over a crew at a time. One crew already runs with no paper at all; the rest are following.

We don't put a savings number on this page, because nobody has measured one carefully yet. When it is measured, the method will be shown with it.

What carries over to your trade

  • Your time card and your pay week, not a template
  • Your job ticket, laid out like the paper one
  • Your dispatch board, in the order your office reads it
  • Your records, brought in from what you use today
  • A side-by-side run before anything is switched off

Your turn

Send us the forms you use now

A time card, a job ticket, whatever the office lives in. We'll show you what yours would look like and quote the build in writing. Plumbing, electrical, HVAC, landscaping, or another trade with crews and trucks.

Talk about your build See the software it runs on